Weekly Tips 2016

Stay on the Keyboard!

This week’s Team Life IT Tip: Stay on the keyboard! If you’ve ever watched a TV show with a token “hacker” character you’ve probably seen them typing furiously for a few seconds and suddenly they have access to the Pentagon’s classified servers. While I can’t tell you how to get into the Pentagon, I can help you feel like a professional hacker. The key is keeping your hands on the keyboard as much as possible. Avoid using the mouse at all costs – way too much of your life has been spent moving your hand back and forth between the keyboard and the mouse.

To start with, open up a document in Word with a lot of text, then hold down the “control” key (or option on a mac) and move your cursor with the arrow keys. Notice how if you hold down “control” it moves a whole word at a time? Now try holding down “control” and “shift” while moving the arrows to highlight a word at a time. Now hold down the control key while hitting backspace or delete to delete the word behind or in front of your cursor.

Lastly, try using “home” and “end” to move the cursor to the beginning or end of the current line. Use them with shift to highlight a whole row of text. Now use “control” with “home” and “end” to go to the start or end of the document. To select all the text in a document, use “control + a”. I haven’t found much benefit from using “PgUp” and “PgDn”, but feel free to experiment. Your mileage may vary.

These are some of my favorite keyboard shortcuts for word processing. Practice up, and I promise within 5 minutes you’ll notice a big boost to your productivity when writing emails, reports, or other common typing tasks. Next week we’ll go over some helpful hotkeys for web browsing and window management.

Note: this assumes you're on windows. With Mac I believe you use the "option" key instead of "control".

Snipping Tool

This week’s tip is the snipping tool. It’s available in Windows 7 or later, and it’s extremely useful for taking screenshots and more.

To access the snipping tool just type “snip” into the start menu and it should be the first option.

Once you open it, click “new” and you’ll be able to select a rectangular section of screen. However, the most useful feature of the snipping tool is being able to mark up your snips (I always change the color to red), then you can paste them directly into an email, word doc, powerpoint, or just about any program that supports pasting images by using ctrl+v.

Middle Click

If you have a middle button on your mouse you can use it to click on any link and it will open in a new window. Likewise, you can middle click any tab in your browser and it will close the tab (this is super helpful if you're like me and hate having to find the little red 'X').

Older Tips

Office Clipboard Tip

Most Microsoft Office 7 users know that when they use Control C or Control X to copy or delete text, the text is stored in the Office 7 Clipboard. When they use Control V, the most recently stored text is copied from the Clipboard to a document or file.

Not everyone is aware, however, that they can have multiple blocks of text in the Clipboard at the same time and choose which they want to paste into their document or file. Try this out by doing the following.

1. Select a block of text in an Office application.

2. Hit Control C or Control X.

3. Select another block of text and hit Control C or Control X again.

4. On the Home tab in your Office application, find the control group labeled Clipboard on the left end of the ribbon.

5. Find the small box with a tiny arrow located to the right of the word Clipboard.

6. Click the small box. A panel will appear containing both blocks of text that you stored in the Clipboard (and possibly other text blocks stored previously).

7. Click the text you want to paste into your document or file.

You can store up to 24 blocks of text in the Clipboard at one time and select any or all of them to insert into your document. You can use this method to paste content within a document, from one document to another, or from one Office application to another. If you close all of your office applications, the Clipboard retains only the most recently stored text.

10-Helpful Key Commands-September

Office 2007 Quick Access Bar-October

Deferring Outlook Emails-Nov

Increase Laptop Battery Life-Dec

Word Table Tricks-Feb

Office Clipboard-March/April